Welcome vendor!
From artists and performers, to teachers and workshop leaders, to vendors and sponsors, we are excited to have you as part of the 2023 Drishti Beats Yoga & Music Festival experience. Please read the information below, complete the relevant form, including as much information as possible, and you will be registered for consideration in our selection process. We are committed to select a variety of quality craft, merchandise, service, and food vendors to satisfy any of our guest’s wishes.
GENERAL INFORMATION
Vendors are considered on a first come, first served basis, so please act quickly to secure a location for your booth.
To provide the best opportunity for our vendors and variation for our customers, we carefully consider each vendor and their product offerings. When you submit your application, our team will review it first and then reach out to let you know if you have been approved. If approved we will request the following information to confirm your space.
- Vendor Fee ($700 prior to March 31, 2023 and $1000 after March 31, 2023)
- Certificate of insurance
- TOSV Vendor License*
You are responsible for your accommodations. Please check visit the accommodation page for some recommendations to help you find a place to stay during the festival.
We thank you in advance for your interest as we continue to curate the best layout for vendor locations at this year’s festival. Our intention is to work towards creating the best experience for you and all of this year’s attendees.
CHECK-IN
Vendor check in will be the day before the festival begins, but if you need a special exception and require two days, please let us know that when you register. On Thursday July 6, 2023, we will ask you to come to vendor check-in no sooner than 9:00 am, at which time you will receive your credentials. Once received you will be directed to your location and you may begin to set up your area. We will ask that you arrive no later than 6:00 pm on July 6.
PARKING
We will provide you details on where to drive your car/trailer to check-in and then unload. Once unloaded, we will ask you to move your vehicle to an outside parking area. No vehicles will be allowed on the grassy portion of Base Village, per City of Snowmass Village regulations, during set up, and vehicles will not be allowed to stay as part of your vending area. Unattended Vehicles left in the unloading/loading area, will be towed at the owner’s expense. For those who need to restock each day, arrangements can be made with one of the Vendor Coordinators.
TENT
If you are bringing your own tent, please let us know the size of your tent at the time of registration. Your tent must be no larger than 10’x10’, unless discussed, in advance with us. Please note that it will, more than likely, rain at some point during the weekend. Please prepare for weather and have covering for all 4 sides of your tent just in case!
The City of Snowmass Village does not allow tents to be anchored down with stakes, but rather must be weighted with some other sort of weight. This is due to the fact that the ground beneath where the event will be taking place is laden with sprinklers and an electrical grid which cannot be punctured.
If you need to “borrow” a tent, Snowmass Village does have 10×10 tents to lend. One caveat is that you will be fully responsible for that tent and while Snowmass Village claims that most, if not all, tents are in tip top shape, they will not take responsibility for water leakage if it should rain. We highly recommend you bringing your own tent to ensure that you are satisfied with your own little home for our festival.
If you do borrow one of the tents you are solely responsible to set it up and break it down and no liability will be assumed by Snowmass Village or Drishti Beats or Drishti Beats Yoga and Music Festival, LLC. In addition, you are solely responsible for setting up and breaking down your own tent. Please let us know, in advance, if you will need to borrow a tent.
OVERNIGHT
While Snowmass Village is generally a very safe place to leave things unattended and there is very little crime, we highly recommend you lock up, secure, and/or take merchandise to your room overnight. You will have to assume all responsibility for any wares that you bring and neither Snowmass Village, nor Drishti Beats™, nor Drishti Beats Yoga & Music Festival, LLC be responsible for loss of any kind.
INSURANCE
Each vendor will be required to have a certificate of liability insurance listing Drishti Beats Yoga & Music Festival as additionally insured. General Liability policy required in the amount of $1 million general aggregate, $1 million each occurrence, $1 million products completed operations, $50,000 damage to rental premises, $1 million auto liability and proof of workers compensation coverage.
OTHER THOUGHTS
Our goal is to provide optimal sales for vendors and we will make every effort to limit similar vendors on a first come, first served basis.
It is recommended that vendors provide their own electricity, or use battery power. If there are specific requirements for electricity, please let us know in your application.
*Vendors selling anything must have a Town of Snowmass Village (TOSV) Business License. Its simple to sign up and pay online, http://docs.tosv.com/Forms/vendorlic. TOSV reserves the right to review and approve all potential event sponsors. Per Snowmass guidelines, in order to preserve the desired image of Snowmass Village as an inclusive and exciting community and resort, particular scrutiny will be focused on sponsors, exhibitors, advertisers, and vendors of tobacco products or tobacco paraphernalia; sex products or paraphernalia and/ or information. Snowmass Tourism reserves the right, in Snowmass Tourism’ s sole discretion, to refuse to permit any sponsor, exhibitor, advertiser, or vendor to sponsor, exhibit, advertise, vend or otherwise participate in an Event.
If you have special needs regarding space, access to water or location, it must be noted with your application. Inflatables and water tanks are not permitted on grass, please note size and presence of any inflatable devices to ensure proper locations of your vendor space.
Vendor space location and size will be mapped out according to the dimensions and special needs you note on your application.
Non-profit organizations must provide proof of non-profit status with registration form.
To secure your space all required documentation, a completed and signed application, and full payment must be submitted.
Vendor hours will be 9:00 am – 10:00 pm Friday & Saturday, and 9:00 am – 10:00 pm Sunday. We are adding music to the venue that will run into the wee hours of the night, ending no later than 11:59 pm, both Friday and Saturday. It is your choice if you want to be open during the evening hours, but it is encouraged.